Once the FoodSafe.io™ app is installed, you will need to add a list of employees that will be using the app. There are two ways you can add employees:
- Using the web interface - this is a convenient method that allows you to add/edit employees for all locations using a simple web interface. You must refresh the tablet after you make changes in the web interface to pull the changes into the tablet. See "Offline Operation" for more information.
- Using the FoodSafe.io™ app - this allows you to add/edit employees for the configured location
Operational management will generally use the web interface to manage employees for the entire enterprise. Users will use the Whisker.io® login credentials provided by email when the account was setup.
In store managers will usually use the FoodSafe.io™ app to manage employees for their location. After a new installation, FoodSafe.io™ is configured with a single employee: Default Manager (password='1234'). A manager will need to login as Default Manager to create the initial list of employees. Once a list of employees are created, managers can login with their own credentials to manage employees when required. Default Manager can then be made inactive or edited and reused for a different employee.
Employees can be assigned one or more Roles which are used to control what the employee can do within the app. FoodSafe.io™ is pre-configured with a set of roles at installation:
|Function/Task||Employee Role||Manager Role||FoodSafety Role||DFSReport Role|
|Edit checklist definitions||X|
|Edit configuration information||X|
|Perform manual checklist||X|
|Perform food safety checklist||X|
|View cold storage data||X|
|Receive text alerts||X|
|Receive report PDF via email||X|
You can create additional Roles (see this article) to provide additional control over permissions within the app.
The following video demonstrates how to add/edit employees using the web interface and the FoodSafe.io™ app.
Once you have added your initial list of employees, the app is ready for daily use.
Note: Employees are linked to completed checklists and report approvals, so they cannot be deleted once created. When an employee is no longer required to have access to FoodSafe.io™, simply make the employee inactive.